Facilitated Electronic Meetings …

The Statement …

Traditional Meetings can be very unproductive.

How do we best go from meeting to solution that can then be efficiently and effectively actioned and or implemented?

The Challenge …

As a Service Provider to our Clients, we conduct multiple meetings with busy Board Directors and Executive Leaders.

We need to have the most productive way in which we can conduct “group” meetings that:

  1. maximises the time available,
  2. provides a process that produces excellent output,
  3. ensures the best level of cooperative participation from all meeting participants, and
  4. in a manner that develops the highest level of buy-in and support for the final outcomes.

The Solution …

GRC Consulting utilises the latest leading edge, collaborative, real-time meeting technology to anonymously facilitate its Electronic Meetings.

We deploy into two different environments:

  • Closed Meetings – For example the facilitation of a Board Meeting Session within a closed and private meeting room
  • Web Meetings – For example the facilitation of a meeting across a region for a group meeting of subsidiary executives which can include Voice and Video across the screen.

We call this approach “Talking with your Fingers and Listening with your Eyes“.

Both technologies are highly secure, with resting and on the move encryption and related technologies to satisfy the most security conscious environments and customer requirements.

We bring and deploy all of the meeting room equipment.

We use iPad Pro’s that provides a comfortable, convenient and familiar user environment and user experience.

We opt for “Anonymous Participant” meetings which we find generates the best quality input from participants without “fear or favour” and is entirely unattributable as to its creator, whilst being immediately visible to all meeting participants, that of itself generates valuable content, consensus and support.

In a structured process, that can also be as free flowing as required, we get to the heart of the issue, quickly, efficiently, seen by all, participated by all and in its final form, supported by the majority.

As a flexible process, we can, as an example, structure the process as follows:

  1. Position – outline and position the Topic / Challenge / Objective that requires the focus of the meeting.
  2. Brainstorm – contribution of points and perspectives from meeting participants.
    • These are visible by all participants in real-time and anonymously – this generally triggers additional thinking and value added contributions.
  3. Categorise – generally as a pre-planned consideration, participants allocate the input to the most likely categories (Buckets) which we can add to on the fly.
  4. Discussion – Each Bucket of Points is reviewed. Overlaps, repeats and other tidy-up is performed. All points are deliberated through our Facilitation.
    • This is an important part of the power of the process, which brings out the participation and considerations by meeting participants, that results in a final re-wording, where required, and importantly, comprehension through the participatory process as to the formulation of the final result.
  5. Prioritisation – We provide a Ranking Methodology, through which meeting participants anonymously vote on the finalised points, therefore providing focus as to the key issues
  6. Solution – We provide a second structured process, which can be either provided and or tailored to our clients own solution methodology to formulate a Solution Blue Print.
    • Each issue would be structured as to for example:
      • Mandate
      • Key Objective
      • Priorities
      • Oversight
      • Ownership
      • Responsibilities
      • Action Plan
      • Resourcing Plan
      • Financial Plan
      • Deliverables
      • Key Performance Metrics
      • Timetable

The Benefits …

  • Prevents the occurrence of dominant or senior people dominating and prejudicing contributions to the meeting.
  • Through anonymity, enhances participant honest input and contribution, resulting in improved outcomes.
  • Everyone gets the same “talk and listen time” which occurs in real-time.
  • Obtains improved levels of contribution from all meeting participants, not just from the more vocal or more senior.
  • Reduces the amount of participant meeting time.
  • Follows a proven well structured process, whilst allowing flexibility, that ensure quality output.
  • Reduces the number of and time to reach meeting consensus on issues.
  • Provides and structured prioritisation methodology and process to ensure that the meeting drives key value and focus on the most important issues.
  • Encourages active participation, colleague learning, commitment and ownership of the final outcomes.
  • Highly efficient, cost effective, objective focused and reaches effective, well structured and fully participative outcomes.

Why we do what we do …

Everything we do at GRC Consulting, we believe in Challenging the Status Quo and Achieving Simplicity to directly benefit you.

We believe in thinking differently and working with you in Partnership to solve your greatest challenges for long term benefit.

The way we challenge the status quo is by making Tailor-made Solutions meet your Specific Requirements, and

delivering our Solutions to you in beautiful simplicity.

Simple to understand, Simple to implement and Simple to use.

We are Boardroom Leadership Governance, Risk and Compliance Experts.

Want to work with us?

38 thoughts on “Facilitated Electronic Meetings …”

  1. Having read this I thought it was rather informative. I appreciate you taking the
    time and effort to put this short article together.

    I once again find myself personally spending way too much time both reading and commenting.
    But so what, it was still worthwhile!

  2. Generally I don’t learn post on blogs, however I would like to say that this write-up very compelled me to check out and do so! Your writing taste has been surprised me. Thanks, very great article.

  3. Hello there, just became aware of your blog through Google, and found that it is truly informative. I’m gonna watch out for brussels. I’ll be grateful if you continue this in future. Many people will be benefited from your writing. Cheers!

  4. Hey there! This is kind of off topic but I need some guidance from an established blog.

    Is it hard to set up your own blog? I’m not very techincal but I can figure things out pretty fast.
    I’m thinking about creating my own but I’m not sure where to start.
    Do you have any tips or suggestions? Thanks

    1. Hi Dean,

      Thank you for your email and for your positive comments in respect of our website and information content.

      We are very appreciative and work hard to provide value and unique insight, both through the website and in our consulting work to clients.

      Specifically on your comment in respect of setting up your own Blog, firstly appreciate that our Blog is focused to our targeted client audience.

      So that would be a useful start to ensure that as a Strategy Objective – you are clear on your Target Audience and then to detail what your evaluation of that audience is.

      Would they be more formal or less, what content are they likely to be after and what content would or could lead to ongoing relationships – in our case business and business relationships

      That is more about whom to target / focus on and what form and content.

      If for example you are specifically an outdoor nightscape photographer, then this would lead your content and you would have a focused audience.

      As you have not said anything in your email, which I appreciate is a short sentence, I am simply making a distinction.

      Commercial versus Non-commercial

      If you are commercial as we are then you need to give confidence to readers that you know your subjects but at the same time you would not necessarily wanting to be giving away the “secrets”. We call this enough of the “wiff” of the perfume to obtain serious interest. It’s a balance and judgement on your part.

      If you are not commercial, then this is not so relevant and you need to decide this on other parameters – do you want a return customers / relationship / hooked reader? Will you do it all in one segment or over a series etc, etc

      Form and Detail:
      This should follow the above.

      The key words are simplicity and clarity.

      We also try to follow a pattern in layout, so that there is repeatability and or comfort in form, so that there is hopefully a focus on the content of what we have provided and it is easier to read and follow – so things like your fonts for the web (Lato etc) size, spacing, blocks, pictures, etc all play a part in telling your Story.

      In terms of setup, there are many good tutorials on YouTube and other sources that will show you how to establish your website and then plugins for Blogs etc, if this is the medium that you are referring to.

      I hope that these pointers are helpful and assist you and I wish all the best with establishing and running your Blog.

      Kind regards,

      Gavin Wehlburg
      Managing Partner
      GRC Consulting Ltd

      Comment:
      Hey there! This is kind of off topic but I need some guidance from an established blog.

      Is it hard to set up your own blog? I’m not very techincal but I can figure things out pretty fast.
      I’m thinking about creating my own but I’m not sure where to start.
      Do you have any tips or suggestions? Thanks

    1. Hi Curt,

      Thank you for your email and for your positive comments in respect of our website and information content.

      We are very appreciative and work hard to provide value and unique insight, both through the website and in our consulting work to clients.

      Kind regards,

      Gavin Wehlburg
      Managing Partner
      GRC Consulting Ltd

      Comment:
      I am really delighted to glance at this weblog posts which consists of lots of useful
      data, thanks for providing these kinds of data.

    1. Hi Chad,

      Thank you for your email and for your positive comments in respect of our website and information content.

      We are very appreciative and work hard to provide value and unique insight, both through the website and in our consulting work to clients.

      Kind regards,

      Gavin Wehlburg
      Managing Partner
      GRC Consulting Ltd

      Comment:
      constantly i used to read smaller articles which as well clear their motive, and that is also happening with this post which I am reading now.

  5. I’m gone to say to my little brother, that he should also pay
    a quick visit this website on regular basis to obtain updated from most up-to-date information.

  6. I think this is one of the most significant info for me.
    And i am glad reading your article. But wanna remark on some
    general things, The website style is ideal, the articles
    is really excellent : D. Good job, cheers

  7. Heya i’m for the primary time here. I came across this board and I
    find It really useful & it helped me out a lot.
    I’m hoping to offer something again and aid others such as you aided me.

  8. Excellent weblog here! Additionally your web site a lot up fast!
    What host are you the usage of? Can I am getting
    your associate link for your host? I wish my web site loaded up as quickly as yours
    lol

  9. I know this site presents quality depending content and other information, is there any
    other web site which provides these kinds of data in quality?

  10. great put up, very informative. I wonder why the other specialists
    of this sector don’t notice this. You must proceed your writing.
    I am sure, you have a great readers’ base already!

  11. Thanks for ones marvelous posting! I quite enjoyed reading it, you may
    be a great author.I will ensure that I bookmark
    your blog and definitely will come back very soon. I want to encourage you to
    continue your great posts, have a nice morning!

  12. Great web site you’ve got here.. It’s hard to find excellent writing like
    yours these days. I honestly appreciate individuals like you!
    Take care!!

  13. Hi there! I know this is kinda off topic however , I’d figured I’d ask.
    Would you be interested in exchanging links or
    maybe guest authoring a blog article or vice-versa? My blog covers a lot of the same subjects
    as yours and I feel we could greatly benefit from each other.
    If you might be interested feel free to shoot me an email.
    I look forward to hearing from you! Superb blog by the way!

  14. I’m really enjoying the design and layout of your blog. It’s a very easy on the eyes which makes
    it much more enjoyable for me to come here and visit more often. Did you
    hire out a designer to create your theme? Superb work!

  15. Wow! Thank you! I continuously wanted to write on my blog something like that. Can I include a fragment of your post to my website?

  16. Have you ever considered about adding a little bit more than just your articles?
    I mean, what you say is important and all. However just
    imagine if you added some great photos or videos to give your posts
    more, “pop”! Your content is excellent but with images and videos,
    this blog could undeniably be one of the very best in its field.
    Superb blog!

  17. Hi there would you mind letting me know which
    hosting company you’re using? I’ve loaded your blog in 3 completely different web browsers and I must
    say this blog loads a lot faster then most. Can you recommend
    a good internet hosting provider at a honest price? Cheers, I appreciate it!

    1. Hi Timothy, thank you for your positive feedback and comments, much appreciated. To answer your question, the improvements have been as a result of migrating from iPage Essentials Package to their VPS Platform (dedicated core, ram and hdd etc but now better visibility and performance and then upgrading SMUSH to their Pro version and activating the various components. Huge difference but worthwhile from our perspective. Hope this helps. if you wish to discuss further, then contact me with your email from the “Contact” page. Kind regards Gavin Wehlburg, Managing Partner

  18. I blog often and I really thank you for your information. This article has really peaked my interest.
    I’m going to book mark your website and keep checking for new information about once a week.
    I subscribed to your Feed as well.

Leave a Comment

Your email address will not be published. Required fields are marked *